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Pre-Event Site Inspection Checklist
Section 1: General
1. 1. Is the site capacity determined?
Yes
No
N/A
2. 2. Is the gradient/flat space assessed?
Yes
No
N/A
3. 3. Are the number, location, and signage of entrances and exits checked?
Yes
No
N/A
Section 2: Access
1. 1. Are the parking facilities for staff, suppliers, the public, and event attendees, including accessible parking facilities checked?
Yes
No
N/A
2. 2. Are the collection/drop-off points for event attendees checked?
Yes
No
N/A
3. 3. Are the collection/drop-off points for suppliers and performers checked?
Yes
No
N/A
4. 4. Is access to public transport considered, (what, where, and how far/easy is it for patrons to access) checked?
Yes
No
N/A
5. 5. Are designated taxi ranks and points for buses checked including arrangements for arrivals and holding?
Yes
No
N/A
6. 6. Are accessible entrances and exits for seniors, people with disabilities, families with prams, or small children, etc., checked?
Yes
No
N/A
7. 7. Are the accessible routes within the event site, including signage, checked?
Yes
No
N/A
8. 8. Are pedestrian-only routes checked?
Yes
No
N/A
Section 3: Safety
1. 1. Are lost children facilities (process and locations) checked?
Yes
No
N/A
2. 2. Are first aid facilities (process and locations) checked?
Yes
No
N/A
3. 3. Is the security (individual security locations and main control points) checked?
Yes
No
N/A
4. 4. Are emergency vehicle access and routes checked?
Yes
No
N/A
5. 5. Are emergency entrance and exit routes and evacuation areas checked?
Yes
No
N/A
6. 6. Is parking for emergency vehicles checked?
Yes
No
N/A
7. 7. Is the availability and location of fire safety equipment checked?
Yes
No
N/A
8. 8. Are secure areas for handling/managing cash checked?
Yes
No
N/A
9. 9. Are secure areas for confiscated goods, and hazardous and dangerous substances checked?
Yes
No
N/A
10. 10. Are power cords in good condition and adequately secured, including lawful height overhead?
Yes
No
N/A
11. 11. Are trip hazards eliminated or managed through signage and barriers?
Yes
No
N/A
Section 4: Site Layout
1. 1. Is the layout of the event operations center checked?
Yes
No
N/A
2. 2. Are staff facilities and private areas/storage checked?
Yes
No
N/A
3. 3. Are contractor/performer private areas/storage checked?
Yes
No
N/A
4. 4. Is the fencing/barriers layout, including those around the site perimeter, checked?
Yes
No
N/A
5. 5. Are information booths checked?
Yes
No
N/A
6. 6. Are ticket collection points (if applicable) checked?
Yes
No
N/A
7. 7. Are food and beverage outlets checked?
Yes
No
N/A
8. 8. Are additional catering arrangements for traveling staff/suppliers/performers checked?
Yes
No
N/A
9. 9. Is the layout of the licensed area and liquor outlets (if applicable) checked?
Yes
No
N/A
10. 10. Are lost property facilities checked?
Yes
No
N/A
11. 11. Is the setup of tents, marquees, seating, or other temporary structures checked, along with how they can be secured whether weighted or pegged?
Yes
No
N/A
12. 12. Are toilets and hand-washing facilities checked?
Yes
No
N/A
13. 13. Is access to water/bubbler facilities checked?
Yes
No
N/A
14. 14. Are rubbish facilities (including recycling) and routes for rubbish removal and cleaning checked?
Yes
No
N/A
15. 15. Is access to on-site vehicles and allowed routes checked?
Yes
No
N/A
16. 16. Are audio facilities (on-site/preferred suppliers) checked?
Yes
No
N/A
17. 17. Are the stage and fencing facilities (location on-site/preferred suppliers) checked?
Yes
No
N/A
18. 18. Is the control of the main power, water, and gas checked?
Yes
No
N/A
19. 19. Are backup generators checked?
Yes
No
N/A
20. 20. Is the lighting (especially for night events) checked?
Yes
No
N/A
21. 21. Is the direction of direct sunlight checked?
Yes
No
N/A
Section 5: General Site Signage
1. 1. Is clear directional signage for main entertainment precincts provided?
Yes
No
N/A
2. 2. Is signage for toilets and amenities checked?
Yes
No
N/A
3. 3. Are parking facilities, public transport, and taxi ranks checked?
Yes
No
N/A
4. 4. Are first aid, security, and lost children checked?
Yes
No
N/A
5. 5. Are trip hazards highlighted or signed?
Yes
No
N/A
Section 6: Media
1. 1. Are media areas checked?
Yes
No
N/A
2. 2. Are press opportunities checked?
Yes
No
N/A
3. 3. Are dedicated 'press' sites/rooms/viewing areas checked?
Yes
No
N/A
4. 4. Is access to IT equipment and broadcast facilities checked?
Yes
No
N/A